Step five is especially relevant to paperwork and a great opportunity to create a really clear system that will help you find things easily. This works best if you categorise in a way that you find logical. It’s your system after all. So if you see bills as part of ‘Finances’, go ahead and put them there. If you think of them as part of ‘House’, allocate to that pile. Or you might choose to create your own ‘Bills’ category, with sub-categories such as ‘Electricity’, ‘Gas’, ‘Phone’ and so on.
This may feel fiddly, but trust me: it’s a very effective way of creating order in your mind. And while you do it you’re creating a new mind map for yourself, which means you’ll be able to find things easily.
When it comes to shredding, burning or otherwise disposing of any important paperwork, take time to be sure that you won’t need it.
If in doubt, consider scanning it rather than keeping hard copies.
Maintaining and organising incoming papers
Many of my clients get in a muddle with paperwork because they tend to let papers pile up. Remember, just as every garden needs maintaining, so do your papers. Here’s a simple flow diagram showing how to maintain the beautiful system you created. I recommend you register to receive all bills and statements online. If possible, move towards going paper-free by scanning any documents you need to keep. If the house burns down you’re very unlikely to carry out your bank statements! The only thing you should grab is your Important Docs folder and your memory box. Try using the system below on a daily, or at least weekly, basis to work quickly and efficiently through incoming paperwork that you still receive.